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Todoist Business — The to-do list 30M+ people trust to get things done

Productivity
🥇 Team Flat Rate

Todoist is a task management app used by 30M+ people and teams at companies like Amazon, Samsung, and Disney. Combines simple task capture with powerful features like natural language input, recurring tasks, priority levels, and 80+ integrations.

Best for

  • +Remote teams needing simple shared task management
  • +Individuals wanting a powerful personal task system
  • +Teams using GTD or similar productivity frameworks

Not ideal for

  • −Teams needing Gantt charts and resource management
  • −Complex project management with dependencies and milestones

Illustrative Case Study

Based on realistic usage patterns and typical results reported by users — not a verified customer story. Numbers are illustrative.

✗

The Problem

A 10-person remote team tracked tasks across email, Slack messages, and sticky notes. Tasks fell through the cracks weekly, deadlines were missed, and no one had a clear view of team workload.

→

The Solution

Migrated all task tracking to Todoist Business with shared projects, assignees, and due dates. Set up natural language task capture from Slack and email integrations.

✓

The Result

Team completed 25% more tasks per sprint. Missed deadlines dropped from 8/month to 1/month. Weekly planning meetings shortened from 60 to 25 minutes.

💡 ROI Estimate: Tool costs $60/mo (10 users). Productivity gain at $50/hr average: ~$2,000/mo in recovered time. ROI: 33x.

— Frequently asked questions about Todoist Business

How does Todoist compare to 5xWhys?+
Very different tools. 5xWhys is a root cause analysis tool for problem-solving. Todoist is a task management app for daily to-dos and team collaboration. They complement each other rather than compete.
Is Todoist free plan enough?+
For personal use, mostly yes. Free plan allows 5 active projects and 5 collaborators. Pro ($4/mo) adds reminders, filters, and 300 projects. Business ($6/user/mo) adds team features.
Does Todoist integrate with other tools?+
Yes. Todoist integrates with 80+ tools including Slack, Gmail, Google Calendar, Zapier, and IFTTT. Tasks can be created from email, Slack messages, or voice assistants.
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— See also in Productivity

5

5xWhys

Solve problems permanently with structured root cause analysis

C

Celorly

Goal-setting for small teams — OKRs without the enterprise bloat

W

Weekdone

Quarterly OKRs plus weekly check-ins — running since 2013

💰 Your ROI Calculator

Personalize the estimate — what's your time worth?

$/hr

Todoist Business saves ~10 hrs/mo on Task tracking and team coordination.

Time value (10 hrs × $50)$500/mo
Tool cost−$6/mo
Net monthly savings$494/mo
ROI multiple83x return

* Estimate based on typical usage. Your actual results will vary.

Pricing

Starting from$6/user/mo (Business)
✓ Free plan

Quick facts

CategoryProductivity
Headquarters🇺🇸 USA
◆5.0/ 5.0Boring Score

💡 Tool costs $60/mo (10 users). Productivity gain at $50/hr average: ~$2,000/mo in recovered time. ROI: 33x.

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